8 Tips to Help Reduce Your Risk of a Data Breach
The unauthorized release of Personally Identifiable Information (PII) such as social security numbers and financial data can be devastating for both individuals and businesses. Here are 8 tips to help reduce your risk of a data breach.
Start with the Basics
1. Lock and Secure Sensitive Information. Any physical files or removable storage devices containing sensitive information should be stored in locked containers. Limit access to these containers to only those employees who have a legitimate business need.
2. Limit Access to Data. Restrict access to sensitive data to only those employees who need it to perform their job duties. The fewer people who have access, the lower the risk of a breach.
3. Destroy Data Securely. Shred paper documents containing sensitive information before disposing of them. Electronic devices should be wiped clean of all data before being discarded, donated, or recycled.
4. Document and Review Your Practices. Create a written data protection plan and review it annually with your staff. Make sure all employees understand the procedures and their responsibilities for protecting sensitive information.
Strengthen Your Technology Practices
5. Implement Password Protection. Require unique, complex passwords for all systems and accounts. Passwords should be changed at least quarterly. Never share passwords or use the same password for multiple accounts.
6. Use Encryption. Encrypt all laptops, mobile devices, and any emails containing sensitive information. Encryption converts data into a code that can only be accessed with a specific key, adding an extra layer of protection.
7. Secure Remote Access. If employees access your network remotely, require the use of a Virtual Private Network (VPN) and multi-factor authentication. This ensures that remote connections are secure and verified.
8. Keep Software and Operating Systems Current. Keeping your software and operating systems current is your first line of defense against hackers. Install updates and patches as soon as they become available to protect against known vulnerabilities.
By following these tips, you can significantly reduce your risk of a data breach and protect the sensitive information entrusted to your business. For more information about protecting your business from cyber risks, contact your insurance professional.